Our founder, Sarah Gould, created this firm with the intention of doing accounting differently. Creating a workplace marked with respect, and fostering a healthy work/life balance for all employees. Schedules and office hours vary from position to position, but one commonality through our team is a love for learning, a desire to support one another, and live our best life in one of the most beautiful places in the country: Whitefish, Montana.
Current openings:
Administrative Assistant
Details: Part-Time
We are looking for a new Team Member with mad organizational skills. We need someone who thrives on details and likes to seek out where processes can be improved and documented. Excellent written communication is imperative to be successful in communicating with staff and clients. Tech friendly personalities are appreciated and welcome! Independent problem-solving skills are necessary. Responsibilities:
Answers and transfers phone calls. Welcomes and directs visitors and clients. Maintains paper and electronic filing systems as assigned. Handles all paper management (Mail, Bank Deposits, Scanning, and Shredding) Manages shared office email and faxes. Handles confidential information with discretion. Strong ability to prioritize important projects, provide frequent updates and ensure completion. Retrieves information as requested from records, email, minutes, and other related documents. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for other team members. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office, supplies, and coordinates maintenance of office equipment/software. Assists with client and employee onboarding process. Preparation of in-house processes and procedures. Office inventory and purchasing. Errands as needed. Cleans office. Assists with office invoicing and communication with Clients Performs other related duties as assigned. Social Media and Website assistance.
Required Skills/Abilities:
Excellent verbal and written communication skills Excellent interpersonal and customer service skills Quickbooks Desktop and Quickbooks Online Experience a plus Proficient in Microsoft Office and G Suite Ability to create detailed work flows and follow tasks accurately Prioritize time with ability to deal with frequent changes Strong work-ethic and "team player" mentality Exceptional analytical and problem resolution skills Strong organizational skills Deadline and detail-oriented
